Everything you need to know.
What MLB and NHL clubs ask before switching to VeloVisa.
The platform
What is VeloVisa?
VeloVisa is the immigration and travel authorization platform built specifically for professional sports organizations. MLB and NHL clubs use it to manage player and staff immigration from a single system — tracking P-1 visa petitions, work authorization status, document collection, and travel readiness across their entire organization.
Which leagues does VeloVisa support?
VeloVisa currently serves Major League Baseball and National Hockey League organizations, covering players and staff at every level — from Dominican Republic academies and minor league affiliates to the big leagues.
Who within a club uses VeloVisa?
The platform is designed for how sports organizations actually work. Player Operations manages cases and deadlines. HR and Legal get read-access dashboards and audit trails. Team Travel runs readiness checks and generates manifests. The Front Office sees roster eligibility at a glance. Each department gets role-based access to the data they need.
Visas & workflows
What immigration workflows does VeloVisa handle?
VeloVisa manages P-1A (athlete) and P-1S (essential support staff) visa workflows end to end: petition preparation, document collection and validation, work authorization monitoring, expiration alerts, and travel clearance. The platform handles the forms and filings that keep your roster eligible — so your front office can focus on scouting and player development instead of paperwork.
How does VeloVisa track work authorization?
VeloVisa continuously monitors I-94 status and visa expiration dates for every player and staff member in your organization. Automated alerts flag upcoming expirations well in advance, and daily eligibility checks confirm who can play, who can travel, and who needs action — before it becomes an emergency.
What happens when there's a petition issue or government request for evidence?
The platform tracks every case in real time. When an RFE or issue arises, the right people are alerted immediately and can coordinate a response with integrated law firm partners. No more discovering a problem the week before a road trip.
Does VeloVisa replace our immigration attorney?
No. VeloVisa works alongside your legal counsel — not instead of it. The platform has 20+ years of sports immigration expertise built into its workflows, and integrated law firm partners are available for complex or edge cases. Think of it as the operating system that makes your attorneys more efficient, not a substitute for legal advice.
How it works
How does roster data stay current in VeloVisa?
For baseball, VeloVisa syncs daily with league roster data, so your player information updates automatically. For hockey, organizations currently manage roster data directly in the platform, with league-level roster sync in active development. Either way, you always have a current view of who's on your roster and their immigration status.
How do players provide their information?
Through a guided intake process. Players submit their personal details and documents once — including passport data extraction — and that information flows to every form the organization needs. No chasing players for the same paperwork multiple times.
Can different departments access VeloVisa with different permissions?
Yes. Role-based access controls let you give each department exactly the visibility they need. Player Ops sees everything. Legal gets compliance dashboards. Travel gets readiness status. Every action is logged with full audit trails, and data retention controls are built in.
Implementation
How long does it take to get up and running?
Five days. That covers league data integration, SSO setup, and migrating your existing documents and case history. There's no multi-month rollout and no disruption to your season.
Can we bring over our existing case files and documents?
Yes. During onboarding, your existing documents and case history are migrated into VeloVisa. Nothing gets left behind — your team starts with a complete picture from day one.
How is VeloVisa priced?
Pricing is standardized by league — every club in the same league pays the same rate. Request a demo for specific details and to see how VeloVisa fits your organization.
Trust & compliance
Who owns the player data in VeloVisa?
Your organization and your league do. Period. VeloVisa operates as a service provider and data processor — we store and process player information solely to deliver immigration and travel authorization services on your behalf. We never sell player data. We never share it with third parties. This is no different from the personally identifiable information clubs already provide to airlines, hotels, and government agencies every time the team travels. The data is yours; we just make it work harder for you.
How does VeloVisa protect sensitive player data?
VeloVisa is SOC 2 Type II certified. All data is encrypted in transit and at rest. Authentication is handled through Okta SSO with multi-factor authentication, and role-based access controls ensure only authorized personnel see sensitive information. Full audit logs and data retention controls give your compliance team complete visibility into who accessed what and when.
What kind of results do clubs see with VeloVisa?
Organizations using VeloVisa report an 83% reduction in immigration admin time, an 80%+ drop in premium processing dependence, and 100% work authorization compliance tracked daily. That time goes back to scouting, player development, and the work your front office was actually hired to do.
Still have questions?
We're happy to walk you through the platform and answer anything specific to your organization.
Request Demo