VeloVisa keeps your club's SafeSport roster, sends each person their own course link with your registration code, reminds them before training lapses, reads the certificate they send back, and keeps a season report you can stand behind.
Every person moves through the same seven steps, and training stays valid for 365 days. Each part of VeloVisa handles its own steps, so the loop keeps running without a spreadsheet.
Import, beneficiaries or one by one
YouTheir own course link
You sendAt the U.S. Center for SafeSport
The personReplies with the PDF
VeloVisa readsValid for 365 days
VeloVisa tracksBefore training lapses
VeloVisa remindsWho left, who's missing
You decideImport the season's list, pull from beneficiaries, or add one by one. You.
Each person gets their own course link with your code. You preview and send.
At the U.S. Center for SafeSport. Reminders start if they pass a deadline.
They reply with the PDF. VeloVisa reads it and accepts it when it matches.
Valid for 365 days. VeloVisa tracks the next course and due date.
Reminders 45, 30 and 15 days out, then weekly once expired.
Once or twice a season, you confirm who left and who's missing. Then the loop repeats.
A few minutes from you when something needs a person. Everything that's only keeping track runs on its own.
Players, coaches, medical staff and front office, in your own groups. Every person gets a status and a next course.
This replaces the instructions PDF you send by hand. Write it once, and VeloVisa fills in each person's details plus one sentence that fits where they stand.
Hi Mateo,
Our club requires SafeSport training for everyone on our roster, and we use VeloVisa to keep track of it.
Your SafeSport training is due November 20. Your next course is SafeSport Refresher 2 (about 30 minutes).
When you finish, reply to this email with your certificate PDF attached.
Start SafeSport trainingReminders stay off until you turn them on, and VeloVisa shows exactly who would be messaged before you do.
People reply with the certificate attached. VeloVisa reads the name, email, course and date, and accepts it when everything matches. Only exceptions reach you.
Accepted automatically: name, email, course and date all matched. Next course: Refresher 3.
A wrong roster is the real risk: the coach who left is still counted, and the new coach is never reminded. Once or twice a season, each group answers two questions.
No answer to "are you still with the club?" in 60 days
Compliance by group, with every exception named. Save it as a dated snapshot and attest that you reviewed it, so you have proof on file for the season.
Straight answers, so nothing surprises you after kickoff.
Examples on this page use demo data. Certificates shown are not issued by the U.S. Center for SafeSport.